Save time every pay cycle with professional payroll services
Managing payroll is time consuming and requires careful attention every pay run to meet compliance requirements. With changing rules around PAYE, KiwiSaver, and reporting, handling payroll in house can quickly become overwhelming.
At CleanSlate Accounting, we simplify payroll by managing wages, deductions, and required filings accurately and on time. Our team stays across compliance changes so your payroll runs smoothly without last minute stress.
If you want payroll handled properly and on time, contact us and let our team keep things running smoothly while you focus on your business.
Let's discussEnd-to-end payroll support for employers
At CleanSlate Accounting, our comprehensive payroll support for businesses includes the following services. Partner with us to enhance the efficiency of your payroll processing, while ensuring full compliance with regulations.
Payroll processing
We handle the calculation and payment of employees' wages, ensuring taxes and deductions are correctly withheld and remitted to the relevant authorities.
Payroll reporting
We provide payroll reports, including payslips, pay summaries, tax summaries, and leave balances, so your records remain organised and transparent.
Payroll compliance
We make sure our payroll processes comply with laws like the Employment Relations Act 2000, KiwiSaver Act 2006, Holidays Act 2003, and Income Tax Act 2007.
Payroll integration
We integrate your payroll system with your bookkeeping software, allowing you to transfer data smoothly, reduce manual input, and keep your records accurate.
Payroll package
Choose a payroll package that fits how you pay your team, whether weekly, fortnightly, or monthly, so your payroll process stays aligned with your business cycle. Our flexible plans are designed to scale as your team grows.
Why hand payroll over to experts instead of managing it yourself?
Doing payroll in-house might seem simple until you are facing late filings, incorrect leave balances, or a call from the IRD.
Payroll is more than just paying staff. It requires constant attention to tax codes, KiwiSaver contributions, holiday entitlements, and compliance with the Holidays Act. For many small businesses, managing all this internally takes time, causes stress, and leaves room for costly mistakes.
When you partner with a professional payroll service provider like CleanSlate Accounting, you:
- Reduce the risk of payroll errors and penalties.
- Stay fully compliant with IRD rules and New Zealand employment legislation.
- Save hours every month on administration and reporting.
- Avoid the need for complex payroll systems or internal payroll training
- Receive consistent and accurate payroll processing without the stress.
We handle the complexity so you can focus on running your business.
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The payroll workflow that ensures accuracy every pay run
Running payroll in New Zealand involves a structured sequence of tasks. Each step is important to ensure employees are paid correctly and that all IRD obligations are met. Here is how our payroll process works.t.
Payroll system setup
Our team will set up all required payroll systems to provide your staff with easy-to-use self-service portals for viewing payslips and requesting leave.
Salary calculations
We handle all salary calculations, deductions, and distributions for your employees, ensuring accuracy and compliance with regulations.
Payslip creation
We create and distribute payslips, emailing them to your employees and your company, keeping payroll records organised and easily accessible.
Regulatory compliance
We stay up-to-date on all relevant laws and regulations to ensure your payroll remains compliant with current tax and employment standards
Bookkeeping & reporting
We assist with accurate bookkeeping and preparation of other essential paperwork, ensuring all submissions are compliant to meet government deadlines.
Payroll data analysis
Missing or incorrect data leads to compliance issues. We help you make accurate decisions by providing insights on payroll trends and performance.
Why choose CleanSlate Accounting payroll services?
We are more than just a reputable payroll company; we are a payroll partner helping small businesses across New Zealand make the best decisions for their people and their bottom line. Here are a few reasons to choose us as your payroll provider:
CAANZ membership: Our CAANZ affiliation reflects professional standards across all payroll services.
Expertise: Our team has worked with a wide range of businesses and has a proven track record of scaling payroll quickly for fast growing teams.
Fixed fee: You pay only for the payroll services you need, with no hidden fees or surprise bills, ensuring transparency.
Tailored solutions: We tailor payroll setups to suit your workforce structure, pay cycles, and reporting needs, rather than applying a one size fits all approach.
Dedicated account manager: You will have a single point of contact with no call centres, just direct, responsive service from someone who understands your business.
Stay on track with deadlines: With our help, you will never miss a filing deadline. We make sure everything is prepared and submitted on time.
Proactive approach: Stay ahead of complex payroll legislation, avoid penalties, and ensure compliance through our proactive approach to regulatory change.
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Payroll service FAQs
about payroll services
Most payroll providers simply run pay cycles and lodge PAYE. Our approach is built around the level of accuracy expected from a Chartered Accountant firm.
We do not rely on automated templates alone. Every payroll structure is reviewed by a qualified professional who checks how your pay rules interact with the Holidays Act, KiwiSaver obligations, and industry allowances.
We also audit your first month of payroll line by line to identify any long-standing issues such as miscalculated leave balances, mismatched ordinary weekly pay, or incorrect ESCT classifications. This gives you a payroll system that is correct at its foundation, not just processed on autopilot.
Most errors in New Zealand payroll come from incorrect setup, not from the pay runs themselves. During onboarding, we rebuild your payroll structure in a way that aligns with IRD requirements and Holidays Act calculations.
This includes verifying start dates, pay cycles, work patterns, public holiday eligibility, KiwiSaver contribution settings, student loan status, and ACC earner levy classifications. We also check historic leave balances, which many providers overlook.
If we find inconsistencies, we correct them before you run into compliance problems. A clean setup ensures that every future calculation is based on accurate rules, protecting your business from penalties and employee disputes.
Our team monitors IRD announcements, payroll legislation, and rate updates as part of your service. When IRD issues new thresholds or tax rules, we adjust your payroll settings before your next pay run. This includes updating ESCT rates, tax codes, student loan requirements, ACC levies, and any changes to PAYE filing obligations. You never need to track government updates yourself. Your payroll remains accurate, compliant, and ready for audit at all times.
We treat payroll as a compliance function, not a simple administrative task. Every pay run goes through a structured control process designed to catch issues before they reach the IRD or your employees.
First, we check the accuracy of hours, leave entries, allowances, deductions, and any updates for the period. After this initial verification, a senior team member reviews PAYE, ESCT, KiwiSaver settings, ACC classifications, and Holidays Act calculations to ensure compliance and catch issues automated systems often miss.
We also maintain a compliance tracker for each client that monitors minimum wage changes, key employee anniversaries, public holidays, parental leave impacts, and tax code updates. By tracking these details proactively, we reduce the risk of incorrect pay, filing errors, or compliance issues with the IRD.
Yes. We manage payroll for businesses across all pay cycles. Many NZ employers use weekly or fortnightly pay runs, which increases the administrative load and likelihood of errors.
Our system ensures that public holidays, leave accruals, and average earnings are calculated correctly across different cycles.
We also align your payroll calendar with cash flow planning, GST periods, and IRD filing deadlines, so your operational workflow stays consistent and well-organised.
As your business expands, payroll becomes more complex. We manage new employee onboarding by verifying tax codes, KiwiSaver status, employment type, work patterns, and leave entitlements before the first pay cycle.
When your team grows, we adjust your payroll structure to prevent future discrepancies. This includes updating pay calendars, creating new earnings templates, setting up allowances, and ensuring IRD records match your internal setup. Your payroll remains stable and scalable as your business evolves.
Payroll contains some of the most sensitive information a business holds. We use secure, industry-recognised systems for data handling, controlled-access portals for document sharing, and strict internal protocols that ensure only authorised personnel can view payroll information. All records are stored in a protected environment, and every process is designed to meet high confidentiality standards. You can trust that employee details, financial data, and IRD records are managed with care, accuracy, and full privacy protection.
Interested in our payroll services? Book a call today!
For more details on our customised payroll services, book a call with CleanSlate Accounting now! We are here to help answer your questions at a time that suits you.